Using Persuasion to Spur Lasting Organizational Change

Published in the Harvard Business Review July 26 2024

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Summary

There are well-known tactics for persuading others, coauthor Robert Cialdini’s prominent among them. But when leaders need to prompt long-term behavioral change, these tactics need to be applied differently. Cialdini and his coauthor, a researcher of influence tactics, suggest three methods for delivering long-haul persuasion in a complex system that build on Cialdini’s earlier work: Offer compromises proactively, promote unity, and appoint a system steward. Importantly, all three approaches emphasize the agency and involvement of those on the receiving end.

Leaders responsible for planning and executing change programs often meet with mixed success. As researchers in the scientific study of influence and persuasion, we have experienced firsthand how strategies that deliver immediate results don’t always produce persistent, longer-term change in these situations and we know what can help.

Here’s an example: Several years ago we conducted a well-known study in which we applied two of Cialdini’s universal principles of influence to help the UK’s National Health Service address the challenge of no-shows: patients who make an appointment and then fail to keep it. No-shows are a major problem for health care systems and patients alike, leading to increased waiting times, worsening health issues, and significant extra costs. We found that small interventions — such as asking patients to write down the date and time of their appointments themselves, as well as changing signs decrying patient no-shows to ones highlighting the much larger number of people who do attend on time — yielded a 30% reduction in no-shows. The studies were published in the Journal of the Royal Society of Medicine and also featured in Harvard Business Review.

On the surface our studies were a big success. But when we checked in with the doctors’ offices six months later, things had reverted. We had assumed that since we had demonstrated what works, the health care teams would implement the insights into everyday practice. Unfortunately, that wasn’t the case.

Over the past four years, our team of behavioral scientists, led by Eloise Copland, Olivia Pattison, and Clara Federrath, has been working with farming communities in Vietnam to deliver a range of environmental and climate change–related programs. While rice farming underpins many lives and livelihoods in this region, it also produces high levels of greenhouse gases, including methane, which contributes to climate-related issues. Indeed, half the nation’s agricultural emissions come from rice farms. So, in 2019, the Vietnamese government set targets for farmers to embrace more sustainable methods, such as reducing their reliance on certain fertilizers and limiting crop burning to curb greenhouse gas emissions — changes that need to be sustained over years for the environmental effects to be meaningful.

Following a period of observational studies, surveys, and stakeholder focus groups — financially supported by Earthcare Foundation (a registered charity) — our team implemented three interventions, delivering positive effects that have persisted for four years. Our experience in this research, as well as our wider observations of the influence process, lead us to believe these three approaches can and should be used by anyone who needs to deliver long-haul persuasion in a complex system:

Offer Compromises Proactively

Many proven and sustainable farming methods exist, but uptake is often low due to the cost and complexity of implementation. For example, persuading farmers to stop the use of certain chemical fertilizers and switching completely to dry planting methods is ideal, but can result in lost planting time. For rural farmers with a modest-sized holding, this can mean the difference between turning a profit or not.

So our research team identified and prioritized compromises — actions farmers could take based not on what would deliver the maximum environmental impact, but on what they could realistically incorporate into their everyday practices. For example, we advocated alternating between wet and dry crop planting as opposed to switching completely and reducing (rather than eliminating) the use of chemical fertilizers.

The willingness to offer up-front compromises is an underutilized form of Cialdini’s principle of reciprocity. Compromises work because, when offered proactively, they can activate a powerful feeling of obligation (even if it is not recognized explicitly by the recipient), which can result in greater engagement and a willingness for reciprocal exchange. They are pragmatic, too, offering a more gradual approach to difficult change.

We’ve seen this work in many other settings. For example, in the early 2000s when transitioning from a DVD rental-by-mail business to an online streaming service, Netflix proactively offered a compromise to its subscribers by allowing them to maintain their DVD rental subscriptions at no extra cost to its streaming service. The compromise, while slowing the move to a fully streaming business, ensured existing customers did not feel forced to choose between the old and the new. Netflix’s customer base grew spectacularly in the next decade and beyond.

We found a similar approach worked with farming communities. By proactively offering farmers compromises rather than trying to haggle and strong-arm them, we were able to shift behaviors such that, over the last four years, levels of greenhouse gas release and air pollution caused by fertilizer overuse have reduced significantly. Most farms in the test groups now use less water for crop irrigation, too.

The lesson for leaders is clear: Offering people concessions up front and unprompted, rather than forcing them to accept compromises as part of a negotiation, helps to engage them, leading to a greater likelihood of longer-lasting change.

Promote Unity

The power of shared identities, known as the principle of unity, increases people’s inclination to engage with and say yes to others not because they are like them, but because they start to see themselves as one of them. As a result, programs are more likely to be long lasting when leaders identify and highlight the existence of shared identities and co-create programs with team members, rather than simply mandate them.

Through its Harley Owners Group (HOG) events, rallies, and online forums, Harley-Davidson, the iconic motorcycle manufacturer, has built a unity among its members for more than 40 years. This shared identity is profitable: Group members typically spend on average 30% more on goods and services compared to non-member Harley owners. The group’s strong sense of unity has even been used to successfully attract a new generation of younger members.

To propagate a sense of unity in our change initiative in Vietnam, we sought to work with communities, rather than on them. This was reflected most deeply in the structure of the programming; our working teams included community leaders, teachers, government officials, and even schoolchildren.

The farmers themselves, for example, ended up leading many of our offerings. In contrast to traditional classroom training, they set up demonstration plots in communities to showcase side-by-side comparisons of crops grown with old methods and newer sustainable ones. We co-created “farmers-training-farmers” programs and included communication-skills workshops tailored to local customs and cultural preferences about how to effectively recruit and train other farmers. Nguyễn Thị Việt Hà, Director of External Affairs & Cooperation at the Vietnam Farmers’ Union (VNFU), observed how building a network of unity by engaging and communicating amongst farmer groups meant that even when barriers or difficulties arose, they would call on each other and the wider community for support.”

By creating a sense of unity, either by developing a sense of shared identity or co-creating critical activities, leaders can align contributors’ goals with their own and inspire more lasting change.

Appoint a System Steward

Any early success, although a cause for celebration, can also tempt leaders working toward a long-term change into assuming that everyone is on board and the work is done. That’s what happened with our patient no-show studies at the NHS. To avoid this recipe for reversion, those advocating and leading long-term change programs should appoint what we call a system steward.

This person is responsible for seeing the change through with the affected community once you step away. Importantly, they shouldn’t be the person on the ground doing the work, but someone separate from you and your team whom you trust and who is also well known and respected by the people responsible for delivering the change. The role of the system steward is to lead ongoing efforts and coach and support people through the ongoing mindset shifts needed to make the change persist.

For example, Interface Inc., one of the world’s largest commercial and residential flooring manufacturers, is well known for its sustainability efforts. One reason for its success is that the organization’s late founder, Ray Anderson, appointed sustainability expert Erin Meezan as the system steward to spearhead its Mission Zero sustainability goals. Not only was Meezan trusted by Anderson, but her 12 years’ experience with the company meant she was well known and trusted by the company’s staff, too. The networks and relationships she had established provided her access across the organizational system. It also meant she was listened to, could provide direction, and although she didn’t necessarily tell product teams what to do, could ask provocative questions like, “How does nature deal with this same challenge we are seeking to solve?” which famously resulted in the development of a new floor tile entirely free from glues and adhesives. Under Meezan’s guidance, the company achieved full carbon neutrality — across product lines and across the enterprise.

As our programs in Southeast Asia extended across multiple different agricultural businesses and farming communities, the Vietnam Farmers’ Union (VNFU) acted as the system steward in our studies. They were chosen because of the important role they play as a trusted messenger as well as their meaningful connection across all the farming communities. They understood the need for change and could balance challenging and supporting farmers while remaining alert to their best interests.

The results of these tactics in the Vietnamese farming community are impressive four years out: Farmers in our test communities now use 28 pounds (12.5 kilos) less chemical fertilizer per sao of rice harvested (a sao is a traditional Vietnamese unit of land equivalent to approximately 5,400 square feet or 500 square meters). That’s a 31.5% reduction, or around 194,000 tons (176,000 tonnes) per harvest. Farms that routinely burn rice straw after harvesting — a practice that, although quick, is environmentally devastating — have reduced from 57% to just 17%. Nine out of ten farm holdings have adopted and are continuing to use at least one new sustainable rice technique — a positive impact on 1.7 million farming households. And although we cannot guarantee that these changes will last forever, that they have already endured for four years — much longer than the results of our NHS experience — is a positive sign.

As they face a range of complex issues, today’s leaders need to adopt tactics of persuasion that allow those on the receiving end to have skin in the game and feel that they have agency. This requires leaders to be proactive in offering up-front compromises, seek ways to foster an environment of unity, and select the right system steward.

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